Rev 18
ODOT
DESIGN BUILD
SCOPE OF SERVICES
PID #
County
Route Section
Table of Content
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Section
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Page
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1 |
|
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1A |
Prima Facie
Speed Limit |
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1B |
Railroad
Coordination |
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1C |
|
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2 |
Pre-bid Meeting |
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3 |
Addenda Process |
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4 |
Pre-qualification |
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5 |
Design Consultant |
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6 |
Scope of Work |
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7 |
Field Office |
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8 |
General Provisions for The Work |
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9 |
Hazardous Materials |
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10 |
Environmental |
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11 |
Right of Way (ROW) |
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12 |
Utilities |
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13 |
Design and Construction Requirements : Maintenance
Of Traffic (MOT) |
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14 |
Design and Construction Requirements : Location & Design |
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15 |
Design and Construction Requirements : Structures |
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16 |
Design and Construction Requirements : Traffic
Control |
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17 |
Project Schedule Requirements |
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18 |
Plan Submittals and Review Requirements |
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19 |
Buildable Units |
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20 |
Index of Attachments |
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1. PROJECT
IDENTIFICATION
PID #
County Route Section
Local
Route Name ______________________________________
Highway
Functional Classification & Federal Aid System
Structure
Identification : Bridge # Over .
Structure
File Number .
1.1 Design
Designation :
Location
:
Current ADT :
Design Year ADT :
Design Hourly Volume :
Directional Distribution :
Trucks :
Design Speed :
Legal Speed :
Design Functional Classification :
1.2
Existing
plans : The following existing plans
are available for review at the District
office.
Please
contact .
These are NOT as-built plans. The Design-Build Team
(DBT) is advised to verify the preceding referenced plans to determine if they accurately depict
existing field conditions.
1A PRIMA
FACIE SPEED LIMIT
UNDER AUTHORITY OF SECTION 4511.21, DIVISION (I) OF
THE OHIO REVISED CODE, THE REVISED PRIMA FACIE
SPEED LIMITS AS INDICATED HEREIN ARE DETERMINED TO BE REASONABLE AND SAFE, AND
ARE HEREBY ESTABLISHED FOR THE DURATION OF THIS PROJECT. THE PRIMA FACIE SPEED LIMIT OR LIMITS HEREBY
ESTABLISHED SHALL BECOME EFFECTIVE WHEN APPROPRIATE SIGNS GIVING NOTICE THEREOF
ARE ERECTED.
District Deputy Director Date
614 WORK ZONE SPEED LIMIT SIGN
THE
CONTRACTOR SHALL FURNISH,
INSTALL, MAINTAIN, COVER DURING SUSPENSION OF WORK, AND REMOVE WORK ZONE SPEED
LIMIT SIGNS AND SUPPORTS (R-10-48, 55 MPH) (R-11B-48)
WITHIN THE WORK LIMITS IN ACCORDANCE WITH THE FOLLOWING REQUIREMENTS.
THE CONTRACTOR SHALL COVER OR REMOVE ANY EXISTING
SPEED LIMIT OR MINIMUM
SPEED SIGNS WITHIN THE REDUCED SPEED ZONE. THESE
SIGNS SHALL BE RESTORED DURING SUSPENSION OR TERMINATION OF THE REDUCED
SPEED LIMIT. THE EXPENSE OF COVERING OR
REMOVAL AND RESTORATION OF EXISTING SPEED LIMIT OR MINIMUM SPEED SIGNS
IS INCIDENTAL TO THE PAY ITEM FOR THE
WORK ZONE SPEED LIMIT SIGNS.
THE WORK ZONE SPEED LIMIT SIGNS MAY BE ERECTED AND
COVERED PRIOR TO STARTING WORK OR MAY BE
ERECTED UNCOVERED NO MORE THAN 4 HOURS BEFORE
THE ACTUAL START OF WORK. THE
SIGNS SHALL BE REMOVED OR COVERED NO
LATER THAN 4 HOURS FOLLOWING RESTORATION OF ALL LANES OF
TRAFFIC WITH NO RESTRICTIONS OR
SOONER AS DIRECTED BY THE
ENGINEER.
THE
CONTRACTOR SHALL ERECT A WORK ZONE SPEED
LIMIT SIGN IN ADVANCE OF ANY LANE RESTRICTION EXPECTED
TO LAST AT LEAST 30 DAYS OR AS DIRECTED
BY THE ENGINEER. THE R-10-48 SIGNS SHALL
BE MOUNTED AS FOLLOWS: ON BOTH SIDES OF DIVIDED HIGHWAYS, 500 FEET IN
ADVANCE OF THE LANE REDUCTION
TAPER; THE RIGHT SIDE ON UNDIVIDED HIGHWAYS, 250 FEET
IN ADVANCE OF THE LANE REDUCTION
TAPER. THESE SIGNS SHALL BE REPEATED, ON
THE SIDE NEAREST TRAFFIC, EVERY 1 MILE FOR 55 MPH
ZONES AND EVERY 1/2 MILE FOR 45 MPH ZONES AND SHALL ALSO BE ERECTED
IMMEDIATELY AFTER EACH ENTRANCE
RAMP WITHIN THE ZONE.
THE R-11B-48 SIGNS SHALL BE ERECTED ON BOTH SIDES OF
DIVIDED HIGHWAYS 1500 FEET IN ADVANCE OF THE REDUCTION TAPER. THE R-11B-48 SIGNS SHALL BE ERECTED ON
THE RIGHT SIDE ON UNDIVIDED HIGHWAYS,
750 FEET IN ADVANCE OF THE REDUCTION TAPER ON UNDIVIDED HIGHWAYS.
THE
CONTRACTOR MAY USE SIGNS AND SUPPORTS IN USED BUT
GOOD CONDITION PROVIDED THE SIGNS
MEET CURRENT ODOT SPECIFICATIONS. SIGN FACES SHALL BE REFLECTORIZED WITH TYPE G
SHEETING COMPLYING WITH THE
REQUIREMENTS OF 730.19
. WORK ZONE SPEED LIMIT SIGNS
SHALL BE MOUNTED ON TWO (2) ITEM 630 GROUND MOUNTED SUPPORTS, NO. 3 POSTS.
Payment for accepted quantities, complete in place,
will be made at the Lump Sum Bid price for Item 614, Maintaining Traffic.
Payment shall be full
compensation for all materials, labor, incidentals and equipment
for furnishing, erecting, maintaining, covering during suspension of work, and
removing the signs and supports
Double Fines in Work Zones Sign
R-180-48 signs shall be furnished, erected, and
maintained in good condition and/or replaced as necessary and subsequently
removed by the contractor. Signs shall
be mounted at the appropriate offsets and elevations as prescribed by the Ohio
Manual Of Uniform Traffic Control Devices.
They shall be maintained on supports meeting current safety criteria.
The signs shall be covered or removed when the
construction zone is discontinued for 30 days or more.
The signs shall be dual mounted. The first sign shall be placed between the
“road construction ahead” (OW-128) sign and the next sign in the sequence. Signs shall be erected on each entrance ramp
and every two miles through the construction work limits.
The Contractor may use signs and supports in used but
good condition provided the signs meet current ODOT specifications. Sign faces
shall be reflectorized with Type G sheeting complying
with the requirements of 730.19.
Payment for accepted quantities, complete in place,
will be made at the Lump Sum Bid price for Item 614, Maintaining Traffic.
Payment shall be
full compensation for
all materials, labor, incidentals and equipment for furnishing,
erecting, maintaining, covering during suspension of work, and removing the
signs and supports.
1B RAILROAD
COORDINATION
1C AIRWAY/HIGHWAY
CLEARANCE
2 PRE-BID
MEETING
This meeting is to discuss and clarify all issues that
the project may have.
Location : .
Date :
.
Time
:
3 ADDENDA
PROCESS
All
questions prior to the letting date shall be directed to :
Name
: PREBID
Phone number : 614-387-0739 Fax : 614-887-4444
E-mail : prebid@dot.state.oh.us
http://www.dot.state.oh.us/CONTRACT/prebid/prebid_questions.htm
4 PRE-QUALIFICATION
It is required that the bidder be an ODOT
pre-qualified Contractor who has engaged the services of an ODOT pre-qualified
Design Consultant Team to perform all the design and construction work
required in these Conceptual Documents.
If the Design Consultant and/or the Design Sub-Consultant(s) submitted
do not meet all the required qualifications, the Office of Contracts may reject
the contractor’s bid.
5 CONTRACTOR’S CONSULTANT
The Contractor must name the Design Consultant and all
Design Sub-Consultant(s) in the space(s) provided below. If the Contractor
is going to submit an electronic bid, then the Design Consultant and all Design
Sub-Consultant(s) must be listed on the following web-page: http://www.dot.state.oh.us/CONTRACT/scope.htm. The Contractor must list relevant
prequalification categories for prime and sub-consultants to show that the
prequalification requirements listed below are satisfied. All Consultant names and addresses must be
the same as that on file with the Department.
The following work types must be performed by members of the Design
Consultant Team (combination of Consultant and Sub-Consultant(s)):
____________________________________________________________________________________
____________________________________________________________________________________
Design Consultant
Firm Name :
Address :
List work types the Consultant will perform:
_________________________________________________
Design Sub-Consultant
Firm Name :
Address :
List work types the Sub-Consultant will perform: _____________________________________________
Design Sub-Consultant
Firm Name :
Address :
List work types the Sub-Consultant will perform: _____________________________________________
Restrictions on Participation in Design-Build
Contracts :
The Contractor’s Consultant and any of the
sub-consultants who have provided services to the Department that have been
directly utilized in this design-build proposal or Scope of Services document
will NOT be eligible to participate in this design-build contract for this
project, either as a prime consultant or as a sub-consultant.
6 SCOPE
OF WORK
Project Limits :
From To .
Project
Length : .
Work Length shall be determined by the DBT.
The Contractor’s Consultant shall provide for the
engineering services, design, and preparation of detail construction plans for the construction of the
proposed project.
The Contractor shall provide for the furnishing of
materials, construction and completion in every detail of all the work
described in the Conceptual Documents in
order to fulfill the intent of the contract .
Project
Description :
Completion
date :
Warranties
:
7 FIELD
OFFICE
Field office Type , as required by Construction and Material
Specification Item 619, shall be available and completely functional no later
than 1 week prior to the start of construction work.
8 GENERAL
PROVISIONS FOR THE WORK
8.1 Governing Regulations : All services, including but not limited to
survey, design and construction work, performed by the DBT and all
subcontractors, shall be in compliance with all applicable ODOT Manuals and
Guidelines.
The fact that the bid items for this Design-Build
project are general rather than specific shall not relieve the Contractor of
the requirement that all work performed and all materials furnished shall be in
reasonable conformity with the specifications.
The Contractor’s Consultant shall reference in the plans the appropriate
Construction and Material Specifications Item Number for all work to be
performed and all materials to be furnished.
The attention of the Bidder is directed to the
provisions of section 100 of the Construction and Material Specifications as
modified in the design-build proposal.
It will be the responsibility of the DBT to acquire
and utilize the necessary ODOT manuals that apply to the design and construction
work required to complete this project.
The current edition, including updates released on or
before the prebid meeting date, of the following ODOT
Manuals and Guidelines shall be met or exceeded in the performance of the
design and construction work required to complete this project :
Bridge
Design Manual
Location
and Design Manuals
Volume
One - Roadway Design
Volume
Two - Drainage Design
Volume
Three - Plan Preparation
Pavement
Design & Rehabilitation Manual
Specifications
for Subsurface Investigations
Survey
Manual
Construction
and Material Specifications
Proposal
Notes for Construction and Material Specifications
Supplemental
Specifications for Construction and Material Specifications
Standard
Construction Drawings
Traffic Engineering Manual
Real
Estate Administration Policies and Procedures Manual :
Appraisal
Acquisition
Property
Management
Relocation
ROW
Plan
Utilities
Waterway
Permit Manual
8.2 Basis of Payment : All Items
covered by Construction and Material Specifications, Supplemental Specifications, Proposal and
Special Provision notes with unit price as a basis of payment will be paid for
under the appropriate Lump Sum bid item, unless a unit line price item has been
established in the Scope Of Services.
The DBT shall
be required to furnish the Department with a complete breakdown of the
lump sum bid items. The breakdown shall
include materials to be used in the work, and shall be in sufficient detail to
provide ODOT with a means to check partial payment requests.
8.3 Final
Payment : The DBT shall prepare and
submit the following prior to the request for
final
payment:
1. All original project files and notes utilized in
the preparation of the survey, design and construction of the project
2.
Record-Drawings Plans as required below.
8.4 Record-Drawing
Plans :
A. General : At the completion of the work, prior to final
acceptance of the construction, the Consultant shall furnish
the Department Record-Drawing construction plans. When the Record-Drawing plans
are completed the Consultant shall professionally endorse (sign and seal ) the
title sheet.
Record-Drawing plans shall be submitted on 22" x
34" polyester film reproducible mylar, 4-mil
thickness with a double or single (top side) matte. Mylars
must be in good condition. Only black ink should be used, except that cross
section and profile grids may be colored ink. The tracings shall be trimmed and
bound. Text size shall be 0.156 inches preferred, 0.125 inches minimum.
In addition to the information shown on the
construction plans, the Record-Drawing plans shall show the following:
1. All deviations from the original approved construction plans which result in a change of location, material, type or size of work
2. Any utilities, pipes, wellheads, abandoned pavements, foundations or other major obstructions discovered and remaining in place which are not shown, or do not conform to locations or depths shown in the plans. Underground features shall be shown and labeled on the Record-Drawing plan in terms of station, offset and elevation.
3. The final option and specification number selected for those items which allow several material options under the specification (e.g., conduit).
4. Additional plan sheets may be needed if necessary to show work not included in the construction plans.
Notation shall also be made of locations and the
extent of use of materials, other than soil, for embankment construction (rock,
broken concrete, etc.).
The
Plan index shall show the plan sheets which have changes appearing on them.
Two copies of the Record-Drawing plans shall be
delivered to the Project Engineer for approval upon completion of the physical
work but prior to the request for final payment. After the Department has approved the
Record-Drawing plans, the original tracings and the associated electronic files
shall be delivered to the District Production Administrator. Acceptance of these plans and delivery of the
original tracings and the associated electronic files is required prior to the
work being accepted and the final estimate approved.
The delivered original tracings shall be prepared in
conformance with the Location and Design Manual Volume III (Section 1200 - Plan
Preparation).
B. CADD Files shall supplied by DBT : Yes No
If marked yes, The consultant shall comply with ODOT’s CADD Standards.
All data shall be provided to the Department according to the provisions
as detailed under the appropriate CADD links accessed from the Department’s
Office of Production’s web site. This
includes, but is not limited to, the level assignments, symbols, lines and line
styles that are to be used, line weights, cells, placement of text and file
naming conventions. The web site can be
accessed at the following URL address:
http://www.dot.state.oh.us/cadd/
http://www.dot.state.oh.us/prod/
The following can be accessed from the above URL
address:
! ODOT CADD Standard files by selecting the “CADD Standards” link
! ODOT’s Location and Design, Volume 3 by selecting the “L&D Volume 3" link
! ODOT’s GEOPAK Standards by selecting the “GEOPAK” link
The Department will accept CADD files on CD ROM
electronic media only.
1. The consultant shall submit all CADD information produced in the process of plan development. All CADD information shall be submitted in MicroStation J (*.dgn) format. This requirement ensures that ODOT receives an end product that is directly usable on ODOT’s CADD systems without additional work. The responsibility to provide the Department with correct and complete CADD data rests with the consultant. Currently the Department does not use or support MicroStation Version 8 and will not accept this format at this time.
2. The consultant shall submit all GEOPAK information produced in the process of plan development. The submission shall include all files generated by GEOPAK as the result of the plan processing and these files shall include but are not limited to the following:
a. Coordinate databases (*.gpk)
b. Digital terrain models (*.tin)
c. Original cross section (XS) cell design files
d. Edited observation files (*.obs)
e. ASCII text files containing all raw point data (PT #, X, Y, Z, Linking Code/Mapping Code)
f. ASCII text files containing all adjusted point data (PT #, X, Y, Z, Linking Code/Mapping Code, Attribute data if any)
3. The consultant shall submit the following aerial photography and/or mapping information produced in the process of plan development. The submission shall contain the following files:
a. Three-dimensional (3D) MicroStation design file with an extension of “*.3D” containing all DTM data which were utilized to create the surface for the project (or section)
b. 3D MicroStation design file containing all topographic, planimetric, ground control points, grids and legend and shall have an extension of “*.TTN”
c. An “.ASC” file for mass points and break lines (ASCII format).
These requirements and procedures may be updated from
time to time with notification in the (DRRC)
8.5 Post-Award
Conference : Within 10 days after bid
opening, the Contractor shall attend a mandatory post-award meeting. This confidential meeting shall be held with
the Estimating Office of the Division Of Contract Administration to discuss the
Lump Sum estimate with the Department.
8.6 Partnering
Agreement : The DBT is invited to
enter into a cooperative partnership agreement with the Department on this
project . The objective of this
agreement is the timely completion of the work and a quality product that will
be a source of pride to both the Department and the DBT. This Partnering Agreement will not affect the
terms and conditions of the contract. It
is a document which is solely intended to establish an environment of
cooperation between the parties. The cost of the partnering workshop(s) will be
agreed to and shared equally between the Department and the Contractor. The
Contractor will pay all costs directly and the Department will authorize its
share to the Contractor by change order. The Contractor is not entitled to any
mark ups on the invoiced cost.
8.7 Communication:
All communication during design and
construction shall be with the District Project Manager and the District
Project Engineer.
District’s Project Manager’s Name :
Phone number : Fax : .
E-mail
: .
The District Project Engineer shall be named at the
pre-design meeting.
At the pre-design meeting, the Contractor shall name a
Project Manager who will act as a liaison between
the DBT and the Department.
8.8 Permits
: DBT
will be required to obtain a permit from the State or local government having
jurisdiction, to perform any non-construction work within the existing ROW
and/or limited access.
8.9 Entry
On Private Property : The DBT, acting
as The Department’s agent, may enter upon any lands within the State for the
purpose of inspecting, surveying, leveling, digging, drilling, or doing any
work deemed necessary in the execution of any survey authorized by the Director
of Transportation in accordance with Section 5517.01 of the Ohio Revised Code
and Section 102.6 (inclusive of Sections 102.61 through 102.66) of ODOT’s Survey Manual.
Prior to performing said survey, the DBT will send notification letters
indicating the date and duration of entry to the affected property owners no
less than forty-eight hours nor more than 30 days prior to the date of entry
for said survey in accordance with 102.6 of ODOT’s
Survey Manual. The DBT shall forward
copies of all notification letters distributed to ODOT’s
Project Manager. Any subsequent claims
for compensation due to damages incurred while said survey was being performed
will be negotiated between the DBT and the affected property owners with final
approval from ODOT’s Project Manager. Crop and property damage minimization and
reimbursement information, together with the crop damage reimbursement formula
and Special Waiver of Damage form, will be provided to the DBT by ODOT’s Project Manager.
Any subsequent entries onto private property for the purpose of
obtaining additional survey or soil information prior to the submission of the
bid will be made in accordance with the procedures outlined in this section.
9 HAZARDOUS
MATERIALS
10 ENVIRONMENTAL
10.1 Waterway
Permits:
It is required that the bidder be aware of Section 404/401. Permits/Certifications for
all projects impacting "waters of the
The
DBT should be aware of the Nationwide Permits and conditions as issued for the
State of
Coordination
of the waterway permits can take up to six (6) months for Individual 404
Permits. Therefore it is imperative that
the DBT submit plans (i.e., plan & profile, cross-section and detail sheets
for any bridges, culverts, or fill areas in waters) to the District and the
Office of Environmental Services, for permit determination, no less than 90
days prior to any in stream or wetland work.
The review of plans, any required coordination or the processing of permit
applications must be accomplished by the Office of Environmental Services prior
to the commencement of construction activities.
The DBT shall be responsible for completing applications for 404 Permits
and 401 Water Quality Certification, if they are required. At no time will the DBT coordinate waterway
permit issues directly with the permitting agencies unless directed to do so by
the Office of Engineering Services.
All Waterway Permit requirements are found in the
Waterway Permits Manual.
10.2 National
Pollutant Discharge Elimination System (NPDES) permit : The DBT must submit to the project manager the total
number of acres of earth disturbance activities for both off project and on
project work in a timely manner. This information will be used to develop the
NOI if required. The NOI will be
submitted to the OEPA within 10 days after this information is received from
the DBT. Approval from the OEPA takes 21 days and the project manager has 10
days to file the NOI so these 31 days will be counted for in the project. If
required a Storm Water Pollution Prevention Plan (SWPPP) will be submitted by
the DBT to the Project Manager for review per SS832 prior to any earth moving
activities.
All
temporary erosion control is the responsibility of the DBT even if a SWPPP is
not required. All temporary erosion control work and the SWPPP if required will
be per SS832. .For information about OEPA's NPDES permit requirements see
http://www.epa.state.oh.us/dsw/storm/index.html. or SS833. Items used to implement the
Contractor's Erosion Control requirements are paid from an encumbered amount included in the proposal as a non-bid reference number. The
proposal specifies the unit prices for the erosion control items. Payments for erosion control items that
exceed the encumbered amount will be made by an Extra Work Change Order using
the proposal specified unit prices. The proposal specified unit prices are
found in proposal note 205. The proposal specified unit prices are fixed for
the contract and may not be negotiated or adjusted for inflation or claimed
changed condition.
10.3 Removal
of Temporary Erosion Control Items
All temporary erosion control items shall be removed
before the project is accepted. Removed
materials shall become the property of the DBT and shall be disposed of in
accordance with the appropriate CMS specifications.
10.4 Stream Crossing Investigations ( flood plain analysis)
: The DBT team shall perform a detailed flood plain analysis for each waterway
crossing. The analysis shall be as per
the Location & Design Manual and The Bridge Design Manual and as follows
: The extent of the analysis shall be
from a minimum of 500' downstream, to the greater of either one bridge
opening/width upstream, or to the limits of the area inundated by the 100-year
event. The results of the detailed flood
plain study, supporting hydraulic calculations, and recommendations shall be
submitted to the District for review and comment prior to construction of the
drainage structure. If the proposed crossing is located in a special flood hazard
area as defined by FEMA, the detailed flood plain analysis shall be
submitted concurrently to the local flood plain coordinator.
11 RIGHT OF WAY (ROW)
All necessary construction work for the project will
be performed within the existing right of way.
Existing right of way lines will be located by the DBT
based on requirements specified in Chapter 4733-37 of the Ohio Revised
Administrative Code (Board Rules) governed by regulations outlined in Chapter
4733, Ohio Revised Code (Regulation Laws).
It is the responsibility of the DBT to research existing right of way
information from all available sources including but not limited to ODOT
records, County road records, Commissioners’ Journals and records of other
County offices to the extent necessary to provide an accurate basis for the
establishment of the existing right of way.
The DBT will stake and flag the existing right of way
in the field prior to the start of construction and will maintain said stakes
and flags throughout the duration of the project.
The DBT will identify and show all right of way
encroachments on the construction plans at the Conceptual Review
Submission. ODOT’s
Project Manager will be responsible for clearing all encroachments on
Federal-aid projects in accordance with standard encroachment removal
12 UTILITIES
Utilities Special Provisions in addition to the Governing Regulations listed in
section 8.1 of this document and section 153.64 of the Ohio Revised Code.
12.1 Existing Utilities : The District Utility
Coordinator, in concurrence with the registered Underground Utility Protection
Services- Ohio Underground Protection Service(OUPS) and Oil and Gas Producers
Underground Protection Service (OAGPUPS) and other utility owners that are non-members
of any utility protection services, has determined that the following utilities
are located in the area of the project :
12.2 DBT Utility Coordination Responsibilities : As soon as it is feasible after the final
plan is approved by the Department, the Contractor shall stake the
existing ROW (and new ROW if additional
is acquired) in the field and shall perform clearing and grubbing within that ROW as required by the
specifications and the proposal documents, in order to allow utility relocation
and reduce potential delays. ROW stakes shall be maintained and updated as
needed throughout the project length.
The DBT shall be
cognizant of the project's impact on utility facilities. In the event utility rearrangements are required,
the project shall not be designed to preclude legal occupancy of the highway
ROW by the rearranged utility facilities.
The DBT shall
coordinate all existing utilities with construction activities on this
project. The DBT shall insure that potential
delays in coordination and relocation of the affected utilities are
minimized. The DBT shall copy Project Manager and the District
Utility Coordinator on all correspondence or phone calls between the DBT and
each utility. This shall include the submittal
of plans to each utility.
A meeting at or near the preliminary review shall be
held between the DBT the District Utility Coordinator
and the utility owners to determine if any significant utility relocations can
be eliminated or mitigated.
Any betterment to the utility's facility and
ineligible, or unnecessary, work shall not be a part of the project's expense
but the utility company’s fiscal requirement. Determination of eligibility can
be coordinated through the District Utility Coordinator. Payment for betterments or ineligible costs
shall be made by the appropriated utility through ODOT to the Contractor.
The
cost of all utility coordination shall be bid as a Lump Sum Item.
12.3 Subsurface
Utilities Engineering (SUE) : Yes No
If marked yes, then The DBT shall use a state approved
subsurface utilities engineering location service to field verify all
underground utilities prior to beginning of any design work and shall
incorporate the results in the design.
DBT
shall have the SUE perform the following Quality Levels :
13 DESIGN AND CONSTRUCTION REQUIREMENTS
:
MAINTENANCE OF TRAFFIC (MOT)
Maintenance of Traffic (MOT) Special Provisions in addition to the Governing Regulations listed in
section 8.1 of this document :
13.1 General : All temporary MOT devices shall comply with the National Cooperative
Highway Research Program (NCHRP) 350 Hardware report.
All detour routes shall be provided by the Department
and signed by the Contractor. The designated local detour shall also be
provided by the Department.
13.2 MOT
Restrictions :
Minimum number of lanes in each direction to remain
open during construction: _____
Minimum lane width: .
Maximum duration of detour : .
13.3 Additional
Description of Required Work and special provisions :
14 DESIGN
AND CONSTRUCTION REQUIREMENTS :
LOCATION
& DESIGN
Location & Design Special Provisions in addition to the
Governing Regulations listed in section 8.1 of this document:
14.1 Survey
A. ODOT Survey Responsibilities : The Department
survey crews have provided the necessary survey requirements, listed below :
a.)
Centerline control and bench marks
b.) Beginning and ending centerline
points for the project
c.) At least two bench marks for the
project (the datum used was that which the project was originally laid out by)
d.) Critical points such as P.C., P.I.,
P.T., T.S., C.S.
e.) Vertical clearances for the overhead
structures, to serve as a check for the existing vertical clearances
B. DBT Survey
Responsibilities :All survey data
shall be submitted using ODOT’s standard field codes
and GEOPAK’s standard mapping codes. Reduced point
data, in comma delimited ASCII text format, will be provided for all surveyed
points. This data will include: point number, x coordinate, y coordinate,
elevation and point ID. Customized GEOPAK information is available on the ODOT
web site.
Monumentation shall not be disturbed. If the Contractor does
disturb the monumentation, then it shall be replaced,
in-kind, by a Registered Surveyor, with a current registration, recognized by
the Ohio State Board of Registration for Professional Engineers and
Surveyors. Costs associated for this
item shall be borne by the Contractor.
Copies of all monumentation changes shall be
forwarded to the District ROW.
All control points, provided by ODOT, shall be
included in the ASCII file supplied by the Contractor to ODOT. They should
retain the original point numbers and coordinate values as assigned by ODOT.
The DBT shall provide the following items prior to final acceptance of the
Record-Drawing plans:
a)
Copies of all field notes (written or electronic) which shall include
the following
information-
C Date
C Crew
members
C
Weather conditions, including temperature, barometric pressure, etc.
C Instrument(s)
used (Serial Number)
C Raw
observation field data
C Other
notes as needed
b) Copies of
all Deeds, Plats, Maps and other written evidence used to establish points
related to the project including summaries of all parole evidence acquired as a
part of the survey operation.
c) Listing of all found monumentation
(Horizontal and Vertical).
d) Listing of
all monumentation set as part of the project
(Horizontal and Vertical) including
reference ties for recovery.
e) All monumentation shall be located utilizing NAD 83 (Horizontal
Data), NAVD 88 (Vertical Data).
f) Short report
indicating adjustment factors and methods, signed and certified by a Registered
Surveyor (State of
14.2 Vertical
and Horizontal Alignment:
14.3
Pavement:
14.4 Roadway:
14.5 Drainage:
Yes ; No .
14.6 Design
Exceptions:
Previously approved Design Exceptions:
The DBT shall advise of any future design features
that does not meet the minimum design criteria. The DBT shall prepare all
future design exceptions and submit to ODOT for approval.
14.7 Landscape:
Yes ; No .
14.8 Fencing: Yes _____; No ____
14.9 Additional
Description of Required Work and Special Provisions :
15 DESIGN
AND CONSTRUCTION REQUIREMENTS :
STRUCTURES
15.1 Hydraulic data provided by ODOT : The Department
has provided the following items listed below:
a.) The waterway opening size of the upstream
structure, if the structure is within a
half mile.
b.) Slab or basement window elevation of an at risk upstream dwelling within a half
mile of the structure. An at risk
dwelling would be at an elevation within two feet above or below the proposed
roadway grade.
c.) Soil boring information in structure
areas.
15.2 Existing Structures Identification:
Structure File
No. L= R=
Bridge No. Feature Intersection .
15.3 Design and Construction Requirements of Structure ,
in addition to the Governing Regulations listed in section 8.1 of this
document.
Existing Structure Data
Length: L= R=
Width o/o L= R= Design Loading =
Type: Spans =
Date Built:
Alignment &
Profile
Alignment:
Existing Relocated ; By ODOT ; By DBT :
Profile: Existing Relocated Feathered (Adjustment) .
By ODOT ; By DBT :
Transverse
Sections
Roadway
Width: .
Railing: Type Height
.
Fence: Yes No Height/Configuration .
Sidewalks: Yes No Width .
Investigate the need for
Prefabricated Structure: Yes ; No .
Investigate the need for Retaining Walls: Yes ; No _
The DBT shall use the same span lengths
shown on the existing original plans for the design, and preparation of the
detail construction plans for the construction of this structure. The number of
spans must also remain the same.
All Shop Drawings shall be reviewed by the DBT
as required by Item 513.
Initial foundation investigation shall be
provided by the Department
Note: Collection of additional soils
information shall be the responsibility of the DBT and considered incidental to
this design effort.
Additional Description of Required Work and special
provisions :
16 DESIGN
AND CONSTRUCTION REQUIREMENTS :
TRAFFIC CONTROL
16.1 Pavement
Markings and Delineators Special
Provisions in addition to the Governing Regulations listed in section 8.1
of this document:
A. Pavement Markings : Yes _; No .
B. Raised Pavement Markers : Yes ; No .
C. Delineators : Yes ; No .
All flexible delineators shall conform to Item 620 and
shall be placed in accordance with current design standards and policies.
Confirmation, that no conflicts exit between the proposed locations of
delineators and any underground utilities, shall be made prior to the
installation of the delineators.
D. Barrier Reflectors : Yes ; No .
All barrier reflectors shall confirm to Item 626 and
shall be placed on bridge parapets and guardrails, in accordance with current
design standards and policies. Barrier reflectors attached to guardrail shall
be bolted.
E. Object Markers : Yes ; No .
All
object markers shall conform to Item 630, Sign, Flat Sheet Sign Type G
16.2 Signing
Special Provisions in addition to the
Governing Regulations listed in section 8.1
of
this document:
A.
Flat Sheet Signs : Yes ; No .
a. Replace all existing flat sheet signs with
new signs, except as indicated below.
This
includes all signs on the mainline and interchange
ramps. This also includes all
STOP signs on intersecting roads. Size the signs in accordance with the OMUTCD,
except as follows:
b. The following signs shall remain in place and
not be replaced:
c. The following signs shall be removed and not
replaced:
d. The following signs shall be installed where
none currently exist:
e. The following signs will be provided by ODOT
for contract installation:
f. At the following locations, the signs shall
be mounted overhead:
g. Removed flat sheet signs shall become the
property of the Contractor.
B. Extrusheet Signs
: Yes ; No .
a. Replace all existing extrusheet signs with new signs, except at the locations indicated below . This includes all signs on the mainline and interchange ramps. Size the signs in accordance with the OMUTCD ( exceptions are noted below) :
b. The entrance ramp approach signing on the following roads shall be included in this project:
c. TODS and logo signs are installed and maintained by Ohio Logos, Inc., under contract with and in locations approved by ODOT. Under the terms of the contract, Ohio Logos can be required to temporarily remove or relocate the signs during construction. They can also be required to permanently remove or relocate the signs. Contact Ohio Logos at 1-800-860-5646 to coordinate removals or relocations of TODS and logo signs.
d. At the following locations, the signs shall
be mounted overhead:
e. Removed extrusheet
signs shall be returned to the ODOT Sign Shop,
C. Ground Mounted Post Supports : Yes ; No .
a. Replace all existing ground mounted post supports with new supports. New sign installations shall be on new supports. No reuse of existing ground mounted supports shall be allowed.
b. Removed
ground mounted supports shall become the property of the Contractor.
D. Ground Mounted Beam Supports : Yes ; No .
a. Replace all existing ground mounted beam supports, with new ones, except at the locations indicated below :.
b. Supports subject to multidirectional impacts at intersections shall use the alternate connection on sizes larger than S4 x 7.7.
c. Removed ground mounted beam supports shall become the property of the contractor.
E. Overhead Supports : Yes ; No .
a. Replace all existing overhead supports with new ones, except at the locations indicated below :
b. The steel portions of existing overhead sign supports at the following locations shall be recoated using the process described below :
c. The steel portions of new overhead supports at the following locations shall be coated using the process described below :
d. The following aesthetic treatments shall be
used:
e. At all locations, a minimum vertical clearance of seventeen feet shall be maintained.
f. At the following locations, the median end frame foundation shall be in accordance with the details shown in Standard Construction Drawing TC-21.40.
g. At the following locations, protection of the end frame or poles shall be achieved as follows:
h. All sign attachment assemblies shall be
replaced.
i. Sign lighting shall be used at the following locations. Sign lighting shall be in accordance with the details shown in Standard Construction Drawing TC-31.21. Replace all luminaire support assemblies, ballasts, and luminaires, and rewire signs.
j. Removed overhead supports shall become the
property of the Contractor.
16.3 Lighting
Special Provisions in addition to the
Governing Regulations listed in section
8.1
of this document:
16.4 Traffic
Signals Special Provisions in
addition to the Governing Regulations listed in
section
8.1of this document:
A. Signal Supports : Yes ; No .
a. Shall be
galvanized steel. No wood poles.
b. For span wire installations, pole strength shall be designed for 3% sag and pole height shall be designed for 5% sag.
c. Strain poles
shall be a minimum size of Design 5 and of the anchor base type.
d. Location of the supports shall be as per the Traffic Control Design Information Manual.
e. Clearance from overhead electric wires shall be as per utility company requirements.
B.
Vehicle Signal Heads : Yes ; No .
a. Shall be made of .
b. Lenses shall be 12 inch and made of .
c. Shall be completely yellow except for the
inside of visors which shall be black.
d. Tri-stud wire entrance fitting
e. Far side mounting of signal heads shall be
used as much as practical.
f. For protected/permissive operation of a 5-section signal head (either left or right turn), the recommended location of the signal head is over an extension of the channelizing line, through the intersection, that separates the turn lane and the through lane.
C. Pullbox : Yes ; No .
a. Shall be concrete, 713.08, 18 inch minimum
opening size.
b. Shall not be located in curb ramp areas.
c. Shall not be located where subject to
vehicular traffic.
D.
Conduit : Yes ; No .
a. Maximum conduit run length between pullboxes and/or poles is 200 feet .
b. Conduit under roadway pavement shall be 3
inch diameter minimum.
c. Conduit must be sized for the number and size of the conductors contained in the conduit. Cable fill should not exceed 40% of the inside cross sectional area of the conduit.
d. Conduit
shall be 713.04.
E.
Cable and Wire : Yes ; No .
a. Unswitched power cable shall not be run inside of conduit, poles or pullboxes containing other signal cables.
b. Lighting cables operating at voltages higher than 120 volts shall not be run inside of conduit, poles or pullboxes with signal cables.
c. Utility company approval shall be obtained for the attachment of any interconnect cables to utility poles, and for the location of power sources.
d. All abandoned cables shall be removed from aerial spans, conduit and pullboxes. Direct burial cables will be abandoned in place.
e. Signal messenger wire size shall be 3/8 inch
diameter.
f. All signal installations shall be designed and equipped for “approach monitoring”. If a two phase signal is used, a dual ring controller and cabinet wiring utilizing phases 2+6 and 4+8 will be furnished and installed.
17 PROJECT
SCHEDULE REQUIREMENTS
The current edition of Proposal Note 107, including
updates released on or before the prebid meeting
date, shall be met or exceeded.
18 PLAN
SUBMITTALS AND REVIEW REQUIREMENTS
18.1 Plan
Components : All plans submitted by
the DBT shall be in conformance with the following ODOT manuals :
1.
Real Estate Policies and Procedures Manual Section 3100.
The DBT shall also identify all topographic features within the existing and proposed Right-Of-way limits, including underground utilities.
2. Bridge
Design Manual.
3.
Location and Design Manual, Volume 3 :
The following sections of the Location and Design
Manual, Volume 3 are NOT required:
1302.13
Plan Signatures
1307.2 General
summary sheet
1307.3 Subsummaries
1307.4
Pavement Quantity Calculations
1310.3
Earthwork and Seeding
Quantities
Units of measure is NOT required
Simplified plans (section 1301.2) are NOT allowed.
18.2 Quality
Control : The DBT will be responsible
for the professional quality, technical accuracy and adherence to the Governing
Regulations listed in section 8.1 of this document, for all plan submittals
required under this contract.
The DBT shall immediately notify the Department of any
apparent discrepancy between the various design and construction manuals and
the Conceptual Documents.
Unless stated otherwise, review comments do not revise
the scope or intent of the project and do not constitute a request for changes
beyond the current contracted Scope of Services
In the event the Department determines that any
required submission is incomplete, contains inaccuracies which preclude a
meaningful review, or does not adhere to the Governing Regulations listed in
section 8.1 of this document, the Department will advise the DBT of the short
comings and direct the DBT to revise and resubmit the plan. No time extension will be granted as a result
of such action. The Department will
schedule a review meeting or issue review comments as appropriate.
In the event the DBT believes that any review comment,
or orders issued by the Department, require a change to the scope of the agreed
work, the DBT shall first contact the Department for clarification and shall,
within 10 days of receipt of the comments or orders, provide written notice to
the District Project Manager and Project Engineer concerning the reasons why
the DBT believes the scope has been changed.
18.3 Stage 1
Plan Review Submission: The Consultant shall submit both Stage 1 detailed
design plan submission as per Location & Design Manual, Volume 3 for review
by ODOT. These submission milestones must be shown on the Progress Schedule.
The
Department shall have 14 calendar days from receipt to review complete
submissions. This review time must be shown on the required Progress Schedule.
Following this review, the DBT shall correct any
errors, incorporate modifications, perform required investigations and make
related changes to the plans and supporting documents prior to submitting the
plans for final review.
Plan
Review Distribution Table : The DBT shall supply half size (11" x 17") paper
prints simultaneously to the parties
indicated below, except that each affected utility company shall receive one
full size (22"x34") plans
|
Number of
half size Sets |
ODOT District Production |
|
ODOT District Construction |
|
ODOT Central Office, Division Of Highway Operations |
|
ODOT Central Office,
Construction Administration |
|
__________ Region Real Estate |
|
|
|
18.4 Major
Design Decision : Separate
submittals for concurrence with major design decisions made after the
Conceptual Review are required. Major design decisions involve significant utility
relocation, unforeseen acquisition of ROW, traffic operation or geometric
decisions that involve two or more viable solutions, and any other decision
that impacts the public, operation of the facility or future maintenance.
When the DBT becomes aware of additional decisions
during the course of the design, they must advise the District Project Manager
in writing.
18.5 Stage 2
Plan Review Submission: For each Buildable
Unit the Consultant shall submit Stage 2 detailed design plans as per Location
& Design Manual, Volume 3 for review by ODOT. All submissions must be shown on the required
Progress Schedule.
The Department shall have 14 calendar days from
receipt to review complete submissions.
This
review time must be shown on the required Progress Schedule.
Following the review the Department
will return to the DBT marked plans noted ‘ACCEPTED’, ‘ACCEPTED AS NOTED’ or
‘NOT ACCEPTED’ as described in section 105.02 of the Construction and Material Specifications.
The DBT shall correct errors, incorporate changes, perform investigations and
make related changes to the plans and supporting documents prior to submitting
construction plans.
Plan
Review Distribution Table: The DBT
shall supply half size (11" x
17") paper prints simultaneously
to the parties indicated below except that each affected utility company
shall receive one full size (22"x34") plans:
|
Number of
half size Sets |
ODOT District Production |
|
ODOT District Construction |
|
ODOT Central Office, Division Of Highway Operations |
|
ODOT Central Office,
Construction Administration |
|
__________ Region Real Estate |
|
|
|
18.6 Construction
Plans : After the review comments for
the final plan review submission have been complied with, and following
approval of the design documentation, the DBT shall prepare plan sets for use
during construction. All review comments shall be resolved in writing by the
DBT to the satisfaction of the Department before the DBT submits the
construction plans . Each plan sheet
shall have its last revised date noted on the sheet and clearly
marked ‘Approved For
Construction’. Physical construction
shall not begin until the plans marked ‘Approved For Construction’ are
delivered to each party on the Plan Distribution Table below. No time extensions will be approved by the
District Construction Engineer if the plan distribution is not completed and
project delays occur as a result.
Plans
Distribution Table : The DBT shall supply full size (22" x 34")
and/or half size (11" x 17")
paper prints of the each plan submission simultaneously to the parties
indicated below :
|
# of Full Sets |
# of Half
Sets |
ODOT District Production |
|
|
ODOT District Construction |
|
|
ODOT Central Office, Division Of Highway Operations |
|
|
ODOT Central Office,
Construction Administration |
|
|
Federal Highway Administration |
|
|
_________ |
|
|
|
|
|
__________ Region Real Estate |
|
|
Each affected utility company |
|
|
|
|
|
|
|
|
|
|
|
18.7 Plan
Distribution Addresses :
Ohio
Department of Transportation, District .
(Complete
Address ):
Ohio
Department of Transportation Central Office
Division
Of Highway Operations
Attn:(Tony Vogel, Deputy Director)
Ohio
Department of Transportation Central Office
Construction
Administration
Attn:
Gary Middleton, Construction Administrator
Ohio
Department of Transportation Central Office
Office
Of Environmental Services
Attn:
William Cody
Room
328
Attn:
(Contact Person)
City
Engineer (address and contact person)
Ohio
Department of Transportation - Real Estate Region
(address
and contract person)
Utility
Companies
(As
shown in section 12)
19 BUILDABLE
UNITS (BU)
Definition :
Buildable Units are portions of the projects which
can be designed, reviewed and built with only limited controls and assumptions
coming from the design of other portions of the project. Often a Buildable
Unit will be defined by a geographic area within the plan, but it may also be
defined by types of work or construction stages which may require or permit
similar, nearby work to be divided into separate Buildable
Units. All Buildable Units shall summarize the
materials required to construct that portion of the project. The summary shall
include the Construction and Material Specifications Item Number, and a
description of the materials to be used.
General : After
the approval of the Preliminary Plan, The DBT may break the project work into
two or more separate BU which can be progressed through design and construction
with minimal or known effect on each other and/or which can be dealt with
sequentially such that sufficient data is available for design and review of
each BU. In order that the design and
construction of one BU may proceed without significant approved information
from an associated BU, the DBT may develop and propose assumptions which will
allow for the first BU to proceed through design and/or construction. These assumptions shall be submitted for
review and comment but their accuracy and effort upon the final design are the
sole responsibility of the DBT. Should
error in these assumptions result in additional work, remedial work or other
changes to assure an acceptable design or should they result in the need to
remove work and substitute additional work, the DBT shall be responsible for
all such costs including, removal of unacceptable materials from the site,
modification, additional work, repairs, etc. as necessary to produce an
acceptable result.
If the DBT elects to develop Buildable
Units, the DBT shall prepare, for review by the Department, a table of Buildable Units for the project with each BU described in
detail. If the table is approved, the
DBT shall modify the Progress Schedule to show a separate group of activities
for BU and these activities shall encompass all of the design and construction
work in each BU. Work activities shall
be further separated in the Progress Schedule to show a meaningful completion
status (i.e. separate activities comprising the placement of a bridge deck on
steel beams shall describe; shoring, form building, steel placement, placement
of conduit & joints, pouring concrete, forming parapets, pouring or slip
forming parapets, provision of membranes, provision of wearing surfaces,
curing, repair, form removal, cleaning, etc.)
The Final Review Submission and construction plans
shall specifically be identified by the Buildable
Unit code. If the design of a BU
requires input information from an adjacent or related BU, the source for that
information in previously approved plans shall be cited or the DBT shall
provide an estimated value of the data.
The input data shall also be carefully identified. In the same way any assumption, calculations
or results from the stage and BU which are used as input to another BU shall be
similarly identified, and where appropriate, compared back to that BU to verify
previous assumptions. Should assumptions
not match values calculated later, the DBT shall re-analyze all affected components
and determine appropriate changes. Should those elements have already been
constructed, the DBT shall recommend repairs, adjustments, modifications or
replacement of the existing work as necessary to comply with the Scope of Work. All costs for re-design, re-submissions,
modifications, removals, disposal of materials and new work needed to remedy
the project and bring it to compliance shall be borne by the DBT and no time
extensions shall be approved for this.
20 INDEX
OF ATTACHMENTS